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DELIVERY MODULE 2 to 3 weeks

Recruitment / Placement Pipelines

Build recruitment-specific pipelines in HubSpot for candidate tracking, vacancy management, and placement automation using repurposed deal objects.

Delivery module

AU$1,600

2 to 3 weeks

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What this module actually does

Included

Client has a dedicated candidate tracking pipeline in HubSpot with recruitment-specific stages, properties, and conditional fields.
A vacancy/capacity pipeline tracks open roles and fill status separately from candidate flow.
Placement logic links candidates to vacancies automatically when a placement is made, with internal notifications.
Recruiters are assigned candidates automatically based on defined routing rules.
Deal record views show recruitment-relevant data and hide irrelevant default fields.
A recruitment dashboard tracks pipeline velocity, fill rates, and recruiter workload.

Not included

Careers page, job board, or public-facing application form builds
Custom objects (uses standard deals repurposed for recruitment)
ATS or external recruitment platform integrations
Payroll, HR, or onboarding system integrations
Candidate communication email templates or sequences
Marketing or lead generation workflows
Contact or company record view customisation
Advanced matching algorithms or AI-based candidate ranking
More than 10 candidate pipeline stages or 8 vacancy pipeline stages
More than 3 placement workflows or 2 routing workflows
More than 6 dashboard reports
Ongoing recruitment process management

How it runs

Kickoff

We confirm exactly what the module needs to do and sort out the access we need, so there's no delay once work starts.

Build

We build and configure the module in your portal, working from the scope we agreed.

Handover

You get it tested, documented, and walked through with your team.

What we need from you

Your HubSpot subscription tier (workflows, custom association labels and round-robin assignment need a Professional or Enterprise hub), needed before Kickoff
Partner Admin access to HubSpot for King Henry, needed before Kickoff
Candidate pipeline stages with what each stage means, needed before Candidate Pipeline Build
Vacancy pipeline stages with what each stage means, needed before Vacancy Tracking Pipeline
The fields you record on candidates and vacancies (for example salary range, availability, role type), needed before Candidate Pipeline Build
How you match candidates to vacancies today and what should happen when someone is placed, needed before Placement Logic
Your recruiters, who handles which roles or regions, with each recruiter on an active paid HubSpot seat, needed before Routing Workflows
The numbers management wants to see on the recruitment dashboard, needed before Recruitment Dashboard
Sample candidate and vacancy data for testing, needed before QA

What do I actually get at the end?

A part of your HubSpot portal that's built, tested, and documented, plus a handover so your team knows how to use it.

How long does it take?

The timeline shown above is a rough guide for this module, counted in weeks from the point scope and access are confirmed. It moves with how quickly your team can give us access and sign-offs.

Can this be combined with other modules?

Yes. Modules are often bundled into one Build Project, so if you need more than one, we scope them together.

Want this module in your scope?

Enquire and we'll come back with timing and how it fits with everything else you need.

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